Overview:
Enable the executive office to operate at a maximum level of service throughout the system, organization, and community; manage and administer details of corporate and governance activities and procedures; effectively interface with all segments of the hospital, system, board, physicians, patients, staff'; cultivate governance and physician relations. This position provides secretarial support, project management and coordination of meetings and office activities.
This position is responsible for the creation and maintenance of all department administrative files.
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This position requires the full understanding and active participation in fulfilling the mission of AHMC San Gabriel Valley Medical Center (“SGVMC”). It is expected that the employee demonstrate behavior consistent with the core values of SGVMC. The employee shall support SGVMC’s strategic plan and goals and direction of the performance improvement plan. The employee will also be expected to support all organizational expectations including, but not limited to; Customer Service, Patient’s Rights, Confidentiality of Information, Environment of Care and ARMC initiatives.
Responsibilities:
A. Consistently applies infection control policies/practices
B. Meets population specific competencies.
C. Attends department specific education/training, in services, staff meetings.
D. Department specific performance improvement project.
E. Preparation of timely and accurate process and tracking all invoices, CERs, CATs and CAFs.
F. Provision of prompt and courteous service to all “customer” requests.
G. Research and resolution to variances that are discovered during the requisition or equipment repair process or those communicated by other department directors or senior management.
H. Assist the CEO, CNO and CFO as needed.
I. Supports the Executive Assistant relative to phone calls, reports, meetings etc. and as needed.
J. Submit CER’s/CAT’s/CAF’s and track as necessary. Records and monitors the progress of CER’s/CAT’s/CAF’s to completion. Obtain back up justification as necessary.
K. Be available to pick up from or deliver items to Corporate office
L. Assure the completion and timely renewal of all leases that pertain to the MOB.
M. Assist the Executive Assistant with all physician’s contracts and payments.
N. Provides assistance in the preparation of all presentations, reports and documents from the CEO and CNO offices.
O. Cross train with the Executive Assistant to provide back up in the Executive Assistant’s absence.
P. Performs other duties as assigned.
Qualifications:
Minimum 5 years experience with increasing responsibilities involving independent judgment/decision making
Previous hospital experience preferred
Ability to work independently/self motivated
Proficient preferred with Microsoft Office (Word, Excel, Outlook, etc.)
Knowledge of corporate/governance structure/ policies
Knowledge of accounting procedures
Ability to exhibit excellent customer/physician relations
Ability to communicate effectively
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