Secretary IV
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Job ID
10054007
Location
Burbank, California, United States
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Business
Studios Content
Date posted
Jun. 23, 2023
Job Summary:
Studio Marketing
Secretary IV reporting to: Jackson George – SVP, Creative
Responsibilities:
- Meeting coordination/scheduling, logistics, preparation, invitations and materials for both internal and external partners
- Calendar management, including day-to-day meetings and long range planning
- Primary contact for all incoming phone calls and communications (both mail and email)
- Partner with creative agencies and internal teams to coordinate delivery of materials.
- Receive, track and organize the high volume of all incoming and outgoing material in an urgent and effective way – download, catalogue, quality check, organize, prep for meetings, file.
- Weekly Preparation of materials, to be organized in partnership with the Executive Vice President
- Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
- Filing of reference materials, background, and overview information
- Book travel arrangements and complete travel expenses in a timely manner using Concur
- Order supplies/materials and process invoices where necessary using SAP
- Supports departmental projects as needed
Education/Experience Required:
- Bachelor’s Degree or Equivalent experience
- Proficient in PC and MAC
- Keynote and Google Docs experience required
- Excellent Computer Skills required – Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint
- Minimum two years administrative experience at senior management level within entertainment industry
- Demonstrated ability to prioritize, meet deadlines make decisions, change course of action quickly, flexible
- Detail oriented with the ability to maintain professionalism under pressure
- Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
- Effective communicator, both verbally and written
- Positive attitude and the ability to be proactive, resourceful and flexible
- Strong people skills, including the ability to work effectively with other assistants and staff at all levels.
- Team player and easy-going manner to handle varied personalities, responsibilities and assignments.
- Detail oriented with superior organization skills.
- Ability to be flexible with work schedule. Some overtime required.
- Passionate about entertainment, including both movies and episodic series content
The hiring range for this position in CA is $57,810-$77,550 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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